Accommodation

24-28 May 2021 Coex, Seoul, Republic of Korea

1. Overview

Registered participants for the XV World Forestry Congress can reserve hotel rooms at this website, at fixed, discounted rates from now until 20 April 2021. You can access this hotel-booking service by clicking the hotel reservation button below. This will take you to the log-in landing page. After logging-in, please go to My Page and then click the Hotel Reservation button to book a hotel. Kindly ensure that you carefully consider the rates at the official partner hotels and their locations before making your reservation

The deadline for hotel reservations with the discount through the WFC 2021 website is 20 April 2021 (Korean standard time). We cannot guarantee availability of hotel rooms if a reservation is requested after this deadline. It is also worth noting that all rooms at the official partner hotels may be booked out weeks before the deadline due to a large volume of applications.

Hotel Reservation

2. Official Housing Bureau (Kim’s Travel)

The official housing bureau, Kim’s Travel, will assist participants with their hotel reservations. For inquiries about reservations or to make changes or cancellations if you have made a reservation through the WFC 2021 website, please contact the housing bureau directly via email (see the contact information below) instead of the hotel you have booked.

Kim’s Travel
2728, Nambusunhwan-ro, Gangnam-gu, Seoul
Email: hotel@wfc2021korea.org, Fax:+82 2 571 9921

3. Official Partner Hotels of the WFC 2021

There are 25 official partner hotels for WFC 2021 and rooms for these hotels may be reserved directly through the WFC 2021 website. Click here for detailed information about each hotel.

※ VAT and service charges included

No. Grade Hotel Distance form Venue Room type Bed type Price Breakfast
1 ★★★★★ InterContinental Seoul COEX Venue Superior Double / Twin KRW 338,800 KRW 36,300
2 Grand InterContinental Seoul Parnas 3 min on foot Standard Double / Twin KRW 387,200 KRW 36,300
3 Oakwood Premier COEX Center 5 min on foot Studio Superior Double / Twin KRW 302,500 KRW 25,410
1 Bedroom Superior Double / Twin KRW 363,000
4 Imperial Palace Seoul 10 min by car Superior Double / Twin KRW 213,600 KRW 26,620
Deluxe Double / Twin KRW 237,800
5 Lotte Hotel World 12 min by car Deluxe Double / Twin KRW 266,200 KRW 30,250
6 Le Meridien Seoul 12 min by car Le Meridien Classi Double / Twin KRW 279,510 KRW 36,300
7 Andaz Seoul Gangnam 14 min by car 1 King bed Double KRW 330,000 KRW 27,500
2 Twin bed Twin KRW 330,000
8 ★★★★ Shilla Stay Samsung 5 min on foot Stnadard Double / Twin KRW 192,500 KRW 19,800
Deluxe Double / Twin KRW 214,500
Comfort Leisure Double KRW 214,500
9 Hotel Riviera 5 min by car Superior Double / Twin KRW 110,000 KRW 16,500
Luxury Double / Twin KRW 140,000
10 L7 Gangnam 6 min by car Standard Double / Twin KRW 157,000 KRW 19,800
11 Glad Live Gangnam 7 min by car Superior Double Double KRW 159,500 KRW 19,800
Standard Twin Twin KRW 159,500
12 Hotel Samjung 11 min by car Standard Double / Twin KRW 141,000 KRW 11,000
13 Novotel Ambassador Seoul Gangnam 12 min by car Standard Double / Twin KRW 165,000 KRW 27,500
14 Four Points by Sheraton Seoul Gangnam 12 min by car Standard Double / Twin KRW 242,000 KRW 19,800
15 O Cloud Hotel 16 min by car Superior Double Double KRW 108,000 Included
Deluxe Double Double KRW 130,000
16 ★★★ Glad Gangnam COEX Center 4 min on foot Standard Double / Twin KRW 154,000 KRW 19,800
17 Hotel Peyto Samseong 5 min on foot Superior Single Single KRW 121,000 KRW 16,500
Deluxe Double / Twin KRW 143,000
Urban Double Double KRW 165,000
18 Hotel URI& 5 min on foot Superior Double / Twin KRW 132,000 KRW 16,500
Deluxe Double Double KRW 176,000
Deluxe Twin Twin KRW 176,000
19 Hotel Crescendo Seoul 5 min by car Petite Queen Double KRW 91,000 KRW 9,900
Petite Twin Twin KRW 80,000
20 Ibis Styles Ambassador Seoul Gangnam 5 min by car Standard Double / Twin KRW 124,000 KRW 16,500
Superior Double / Twin KRW 135,000
21 Ramada Hotel Seoul 7 min by car Superior Double / Twin KRW 113,000 KRW 13,000
22 Aloft Seoul Gangnam 8 min by car Aloft Urban King Double KRW 163,350 KRW 18,150
23 Best Western Premier Gangnam Hotel 10 min by car Double Bed room Double KRW 119,000 KRW 17,600
24 Shilla Stay Yeoksam 15 min by car Standard Double / Twin KRW 154,000 KRW 19,800
Deluxe Double / Twin KRW 165,000
25 Residence Hotel Artnouveau Seocho 16 min by car Crystal Double / Twin KRW 100,000 -

4. Reservation Procedure

Step 1. Website Log in and go to ‘My Page’

After logging in to the website, you can reserve a hotel room on My Page. (Click here to go to My Page.)

Step 2. Hotel Reservation and Payment Information

Please choose a hotel and enter your reservation information. After checking the total charges, enter your payment details. Once your application is complete, reservation details will be sent you by email.

Step 3. Deposit Payment and Confirmation

When you submit your reservation and payment details, this information is sent to the housing bureau and the reservation deposit (the room rate for one night stay) payment will be charged to your credit or debit card within a maximum of seven days of your reservation. If you pay via wire transfer, please check the Invoice sent by email and send the deposit to the housing bureau account. After this deposit payment, the reservation confirmation will be emailed to you. When you receive this confirmation, your reservation will be complete.

Step 4. Balance Payment

After the reservation deadline of 20 April 2021, the balance of the room charges (the total charges minus the deposit paid) will be deducted from the same credit/debit card used to pay the deposit. If you pay the room charges via bank transfer, you are required to send the remaining balance by 21 April 2021.

5. Cancellation and Refund

For reservation changes and cancellations, please email the housing bureau at hotel@wfc2021korea.org.
Two different policies apply to cancellation: one is a general cancellation and refund policy and the other a special cancellation and refund policy for Covid-19-related cases.

General Cancellation and Refund Policy

Changes or cancellations requested before 20 April 2021 will not incur additional costs. Please consult the table below for cancellation and refund information.

Time of cancellation Refund
Before 23:59 on 20 April 2021 Full refund
From 21 April 2021, early checkout on the check-in date, or no-show* No refund
(100% of the payment made for the entire reservation will be forfeited as a penalty)

* No-show: no appearance without cancelling the reservation

All cancellation requests and refunds will be processed based on Korean standard time and actual refunds will be made after the Congress is over. For payments made by wire transfer, bank fees will be deducted from the refunded amount. If you paid with a credit card, the paid amount would be cancelled without any additional fees.

Refunds Due to COVID-19

If you are unable to attend the congress and check in to your reserved hotel room on account of departure/entry restrictions due to COVID-19 quarantine, a positive test result for COVID-19, or any other COVID-19-related reasons, please send a cancellation request to get a full refund of the amount paid for your reservation. (If you made your payment via wire transfer, bank fees will be deducted from the refunded amount.) The 20 April deadline for reservation cancellations does not apply if cancellation is COVID-19-related. The hotel cancellation request and supporting documents should be sent to hotel@wfc2021korea.org (Download the cancellation request form). After reviewing your submitted documents, a full refund will be made.

6. Traveler’s Insurance

Participants are advised to take out traveler’s insurance. The official housing bureau will not take responsibility for any losses or incidents that arise during participants’ hotel stays.

7. Inquiries

For inquiries about reservations or to request a change or cancellation, please contact the official housing bureau at hotel@wfc2021korea.org.