1. Overview
Registered participants for the XV World Forestry Congress can reserve hotel rooms at this website, at fixed, discounted rates from now until 20 April 2021. You can access this hotel-booking service by clicking the hotel reservation button below. This will take you to the log-in landing page. After logging-in, please go to My Page and then click the Hotel Reservation button to book a hotel. Kindly ensure that you carefully consider the rates at the official partner hotels and their locations before making your reservation
The deadline for hotel reservations with the discount through the WFC 2021 website is 20 April 2021 (Korean standard time). We cannot guarantee availability of hotel rooms if a reservation is requested after this deadline. It is also worth noting that all rooms at the official partner hotels may be booked out weeks before the deadline due to a large volume of applications.
2. Official Housing Bureau (Kim’s Travel)
The official housing bureau, Kim’s Travel, will assist participants with their hotel reservations. For inquiries about reservations or to make changes or cancellations if you have made a reservation through the WFC 2021 website, please contact the housing bureau directly via email (see the contact information below) instead of the hotel you have booked.
| Kim’s Travel |
|---|
| 2728, Nambusunhwan-ro, Gangnam-gu, Seoul Email: hotel@wfc2021korea.org, Fax:+82 2 571 9921 |
3. Official Partner Hotels of the WFC 2021
There are 25 official partner hotels for WFC 2021 and rooms for these hotels may be reserved directly through the WFC 2021 website. Click here for detailed information about each hotel.
※ VAT and service charges included
| No. | Grade | Hotel | Distance form Venue | Room type | Bed type | Price | Breakfast |
|---|---|---|---|---|---|---|---|
| 1 | ★★★★★ | InterContinental Seoul COEX | Venue | Superior | Double / Twin | KRW 338,800 | KRW 36,300 |
| 2 | Grand InterContinental Seoul Parnas | 3 min on foot | Standard | Double / Twin | KRW 387,200 | KRW 36,300 | |
| 3 | Oakwood Premier COEX Center | 5 min on foot | Studio Superior | Double / Twin | KRW 302,500 | KRW 25,410 | |
| 1 Bedroom Superior | Double / Twin | KRW 363,000 | |||||
| 4 | Imperial Palace Seoul | 10 min by car | Superior | Double / Twin | KRW 213,600 | KRW 26,620 | |
| Deluxe | Double / Twin | KRW 237,800 | |||||
| 5 | Lotte Hotel World | 12 min by car | Deluxe | Double / Twin | KRW 266,200 | KRW 30,250 | |
| 6 | Le Meridien Seoul | 12 min by car | Le Meridien Classi | Double / Twin | KRW 279,510 | KRW 36,300 | |
| 7 | Andaz Seoul Gangnam | 14 min by car | 1 King bed | Double | KRW 330,000 | KRW 27,500 | |
| 2 Twin bed | Twin | KRW 330,000 | |||||
| 8 | ★★★★ | Shilla Stay Samsung | 5 min on foot | Stnadard | Double / Twin | KRW 192,500 | KRW 19,800 |
| Deluxe | Double / Twin | KRW 214,500 | |||||
| Comfort Leisure | Double | KRW 214,500 | |||||
| 9 | Hotel Riviera | 5 min by car | Superior | Double / Twin | KRW 110,000 | KRW 16,500 | |
| Luxury | Double / Twin | KRW 140,000 | |||||
| 10 | L7 Gangnam | 6 min by car | Standard | Double / Twin | KRW 157,000 | KRW 19,800 | |
| 11 | Glad Live Gangnam | 7 min by car | Superior Double | Double | KRW 159,500 | KRW 19,800 | |
| Standard Twin | Twin | KRW 159,500 | |||||
| 12 | Hotel Samjung | 11 min by car | Standard | Double / Twin | KRW 141,000 | KRW 11,000 | |
| 13 | Novotel Ambassador Seoul Gangnam | 12 min by car | Standard | Double / Twin | KRW 165,000 | KRW 27,500 | |
| 14 | Four Points by Sheraton Seoul Gangnam | 12 min by car | Standard | Double / Twin | KRW 242,000 | KRW 19,800 | |
| 15 | O Cloud Hotel | 16 min by car | Superior Double | Double | KRW 108,000 | Included | |
| Deluxe Double | Double | KRW 130,000 | |||||
| 16 | ★★★ | Glad Gangnam COEX Center | 4 min on foot | Standard | Double / Twin | KRW 154,000 | KRW 19,800 |
| 17 | Hotel Peyto Samseong | 5 min on foot | Superior Single | Single | KRW 121,000 | KRW 16,500 | |
| Deluxe | Double / Twin | KRW 143,000 | |||||
| Urban Double | Double | KRW 165,000 | |||||
| 18 | Hotel URI& | 5 min on foot | Superior | Double / Twin | KRW 132,000 | KRW 16,500 | |
| Deluxe Double | Double | KRW 176,000 | |||||
| Deluxe Twin | Twin | KRW 176,000 | |||||
| 19 | Hotel Crescendo Seoul | 5 min by car | Petite Queen | Double | KRW 91,000 | KRW 9,900 | |
| Petite Twin | Twin | KRW 80,000 | |||||
| 20 | Ibis Styles Ambassador Seoul Gangnam | 5 min by car | Standard | Double / Twin | KRW 124,000 | KRW 16,500 | |
| Superior | Double / Twin | KRW 135,000 | |||||
| 21 | Ramada Hotel Seoul | 7 min by car | Superior | Double / Twin | KRW 113,000 | KRW 13,000 | |
| 22 | Aloft Seoul Gangnam | 8 min by car | Aloft Urban King | Double | KRW 163,350 | KRW 18,150 | |
| 23 | Best Western Premier Gangnam Hotel | 10 min by car | Double Bed room | Double | KRW 119,000 | KRW 17,600 | |
| 24 | Shilla Stay Yeoksam | 15 min by car | Standard | Double / Twin | KRW 154,000 | KRW 19,800 | |
| Deluxe | Double / Twin | KRW 165,000 | |||||
| 25 | Residence | Hotel Artnouveau Seocho | 16 min by car | Crystal | Double / Twin | KRW 100,000 | - |
4. Reservation Procedure
Step 1. Website Log in and go to ‘My Page’
After logging in to the website, you can reserve a hotel room on My Page. (Click here to go to My Page.)
Step 2. Hotel Reservation and Payment Information
Please choose a hotel and enter your reservation information. After checking the total charges, enter your payment details. Once your application is complete, reservation details will be sent you by email.
Step 3. Deposit Payment and Confirmation
When you submit your reservation and payment details, this information is sent to the housing bureau and the reservation deposit (the room rate for one night stay) payment will be charged to your credit or debit card within a maximum of seven days of your reservation. If you pay via wire transfer, please check the Invoice sent by email and send the deposit to the housing bureau account. After this deposit payment, the reservation confirmation will be emailed to you. When you receive this confirmation, your reservation will be complete.
Step 4. Balance Payment
After the reservation deadline of 20 April 2021, the balance of the room charges (the total charges minus the deposit paid) will be deducted from the same credit/debit card used to pay the deposit. If you pay the room charges via bank transfer, you are required to send the remaining balance by 21 April 2021.
5. Cancellation and Refund
For reservation changes and cancellations, please email the housing bureau at
hotel@wfc2021korea.org.
Two different policies apply to cancellation: one is a
general
cancellation and refund
policy and the other a special cancellation and refund policy for Covid-19-related
cases.
General Cancellation and Refund Policy
Changes or cancellations requested before 20 April 2021 will not incur additional costs. Please consult the table below for cancellation and refund information.
| Time of cancellation | Refund |
|---|---|
| Before 23:59 on 20 April 2021 | Full refund |
| From 21 April 2021, early checkout on the check-in date, or no-show* | No refund (100% of the payment made for the entire reservation will be forfeited as a penalty) |
* No-show: no appearance without cancelling the reservation
All cancellation requests and refunds will be processed based on Korean standard time and actual refunds will be made after the Congress is over. For payments made by wire transfer, bank fees will be deducted from the refunded amount. If you paid with a credit card, the paid amount would be cancelled without any additional fees.
Refunds Due to COVID-19
If you are unable to attend the congress and check in to your reserved hotel room on account of departure/entry restrictions due to COVID-19 quarantine, a positive test result for COVID-19, or any other COVID-19-related reasons, please send a cancellation request to get a full refund of the amount paid for your reservation. (If you made your payment via wire transfer, bank fees will be deducted from the refunded amount.) The 20 April deadline for reservation cancellations does not apply if cancellation is COVID-19-related. The hotel cancellation request and supporting documents should be sent to hotel@wfc2021korea.org (Download the cancellation request form). After reviewing your submitted documents, a full refund will be made.
6. Traveler’s Insurance
Participants are advised to take out traveler’s insurance. The official housing bureau will not take responsibility for any losses or incidents that arise during participants’ hotel stays.
7. Inquiries
For inquiries about reservations or to request a change or cancellation, please contact the official housing bureau at hotel@wfc2021korea.org.